Warehouse Coordinator – Job Description

 

 FOODBANK WAREHOUSE COORDINATOR

 

 JOB DESCRIPTION

 

Responsible to: Foodbank Manager (Operational)

Responsible for: Managing the operation of Renfrewshire Foodbank warehouse

Salary: £22,000 – £24,000 (pro rata)

Part-time: 20 hours per week, flexible to meet service need

Permanent subject to funding

 

Location: Across Renfrewshire, from main warehouse in Renfrew

 

Overall responsibility of the job: lead a team of volunteers to ensure that the warehouse(s) for Renfrewshire foodbank are run efficiently, coordinating effective stock control and arranging timely transportation of collections and deliveries, and meeting legislative standards – i.e. Health & Safety/Environmental Health.

 

Specific responsibilities:

Reporting to Foodbank Manager (Operational)

  • Provide the Foodbank Manager with regular reports on stock levels and items needed
  • Bring to the attention of the Foodbank Manager any concerns regarding the day-to-day operation of the Renfrewshire foodbank warehouse(s)

Trussell Trust compliance

  • Ensure that all warehousing processes and procedures are followed as per The Trussell Trust Foodbank Operating Manual
  • Coordinate an annual stock take and reconciliation to verify the accuracy of data records

Foodbank centre(s) & Volunteers

  • Organise the re-supply of food and other provisions to centres, as required
  • Co-ordinate the volunteer team at the foodbank warehouse(s)
  • Co-ordinate with the Foodbank manager to ensure that volunteers are trained to undertake responsibilities within the warehouse and to meet the relevant legal requirements. This could include basic food hygiene, first aid, evacuation procedures, manual handling and lifting, health and safety and fire procedures, risk assessments

 Food store(s)

  • Take responsibility for the building, its contents, and security of the warehouse(s)
  • Co-ordinate the day-to-day running of the warehouse including sorting, packing, stock rotation, monitoring stock requirements, issuing stock, disposal of unsuitable items and maintaining accurate records, including updating in/out stock on database.
  • Monitor Health and Safety, ensuring compliance with statutory requirements and good practice

Food supplies

  • Monitor stock levels and liaise with the Foodbank Manager about specific shortages and requirements
  • Coordinate the delivery/collection of food donated by the community

Data

  • Ensure that all warehouse paperwork is stored securely entered onto the data collection system
  • Be familiar with the on-line data system, monitoring the key data indicators (particularly regarding stock levels)

 

 PERSON SPECIFICATION

 

Experience

  • Planning and organising the day-to-day running of a warehouse
  • Observing relevant regulations, including manual handling and health and safety
  • Leading and working as part of a team

Key Skills:

  • Good oral communication & telephone manner
  • Basic IT skills
  • Driver with clean licence (comfortable driving a van)
  • Ability to work under pressure and to deadlines
  • Ability to work comfortably both on your own initiative and within a team setting
  • Time management skills and the ability to prioritise work
  • Strong organisational skills with the ability to multi-task
  • Ability to carry out manual work
  • Numerate and comfortable interpreting statistical data
  • Good listener & empathy and ability to work with volunteer staff and people from disadvantaged, marginalised, or socially excluded backgrounds

Personal attributes:

  • Passionate about tackling poverty
  • Honesty and integrity

Training Provided

Induction training

IT training as required

Health & Safety, Environmental Health & Manual Handling

Children and adults with care and support needs action as appropriate

Food Hygiene as required