Warehouse Coordinator – Job Description
FOODBANK WAREHOUSE COORDINATOR
JOB DESCRIPTION
Responsible to: Foodbank Manager (Operational)
Responsible for: Managing the operation of Renfrewshire Foodbank warehouse
Salary: £22,000 – £24,000 (pro rata)
Part-time: 20 hours per week, flexible to meet service need
Permanent subject to funding
Location: Across Renfrewshire, from main warehouse in Renfrew
Overall responsibility of the job: lead a team of volunteers to ensure that the warehouse(s) for Renfrewshire foodbank are run efficiently, coordinating effective stock control and arranging timely transportation of collections and deliveries, and meeting legislative standards – i.e. Health & Safety/Environmental Health.
Specific responsibilities:
Reporting to Foodbank Manager (Operational)
- Provide the Foodbank Manager with regular reports on stock levels and items needed
- Bring to the attention of the Foodbank Manager any concerns regarding the day-to-day operation of the Renfrewshire foodbank warehouse(s)
Trussell Trust compliance
- Ensure that all warehousing processes and procedures are followed as per The Trussell Trust Foodbank Operating Manual
- Coordinate an annual stock take and reconciliation to verify the accuracy of data records
Foodbank centre(s) & Volunteers
- Organise the re-supply of food and other provisions to centres, as required
- Co-ordinate the volunteer team at the foodbank warehouse(s)
- Co-ordinate with the Foodbank manager to ensure that volunteers are trained to undertake responsibilities within the warehouse and to meet the relevant legal requirements. This could include basic food hygiene, first aid, evacuation procedures, manual handling and lifting, health and safety and fire procedures, risk assessments
Food store(s)
- Take responsibility for the building, its contents, and security of the warehouse(s)
- Co-ordinate the day-to-day running of the warehouse including sorting, packing, stock rotation, monitoring stock requirements, issuing stock, disposal of unsuitable items and maintaining accurate records, including updating in/out stock on database.
- Monitor Health and Safety, ensuring compliance with statutory requirements and good practice
Food supplies
- Monitor stock levels and liaise with the Foodbank Manager about specific shortages and requirements
- Coordinate the delivery/collection of food donated by the community
Data
- Ensure that all warehouse paperwork is stored securely entered onto the data collection system
- Be familiar with the on-line data system, monitoring the key data indicators (particularly regarding stock levels)
PERSON SPECIFICATION
Experience
- Planning and organising the day-to-day running of a warehouse
- Observing relevant regulations, including manual handling and health and safety
- Leading and working as part of a team
Key Skills:
- Good oral communication & telephone manner
- Basic IT skills
- Driver with clean licence (comfortable driving a van)
- Ability to work under pressure and to deadlines
- Ability to work comfortably both on your own initiative and within a team setting
- Time management skills and the ability to prioritise work
- Strong organisational skills with the ability to multi-task
- Ability to carry out manual work
- Numerate and comfortable interpreting statistical data
- Good listener & empathy and ability to work with volunteer staff and people from disadvantaged, marginalised, or socially excluded backgrounds
Personal attributes:
- Passionate about tackling poverty
- Honesty and integrity
Training Provided
Induction training
IT training as required
Health & Safety, Environmental Health & Manual Handling
Children and adults with care and support needs action as appropriate
Food Hygiene as required